Reporting an Absence

It is a Ministry requirement to have a parent explanation of a student’s absence. This allows for the correct attendance code to be assigned. When your child is absent from school the school must be notified. You can do this either by:

Emailing the school

• Send an email to absences@kingsway.school.nz. If you want to let a teacher know, please make sure you also send a copy to the absences email so we can ensure the attendance is marked as soon as possible.

Leaving a message on the absentee line

• Phone 09 427 0900 and enter 1 to leave your absentee message. This answer phone service is available 24 hours a day.
• Please state your name, your child’s name and class and reason for absence.

Sending a message via the KingsWay School phone app

• To download the app, go to the App Store on your Apple or Android device and search SchoolAppsNZ.
• After downloading, open the app and search for KingsWay School.
• Once KingsWay School has been selected, your app will automatically open to the KingsWay School platform from now on. Please CLICK HERE to watch a brief video explaining how our school app works.
• Select the ‘Absentee’ icon on the app. Select email and type in the details for your child. Click send.

A signed parent note

• This needs to be handed in at the LIBRARY (where the Vistab is now located).

If the absence is for more than one day, please advise this in your message.

Not reporting your child’s absence either before or on the morning of their absence will result in an email being sent via our student early notification system and if necessary a phone call to follow up. This is a safety measure.

If your child is absent from school for more than 5 days due to ill health, a medical certificate is required. Medical certificates are important to justify absence from school due to illness.

Where there is consistent and/or intermittent illness the school can also request a medical certificate. If it is appropriate and your child is eligible, you could apply for support from the Northern Regional Health School.

Students who become sick, or injured during school hours, must report to the Health Centre.

Only when a parent or caregiver has been contacted by the Nurse or office staff will the student be released.

Students are NOT to text/phone parents/caregivers to collect them from school.

We would appreciate parent co-operation and assistance with this procedure, so we can ensure the safety of all our students.

Please advise the school absence system ahead of attendance checks if your child is to be absent for any reason, including arriving late or leaving early. Students must not leave the school property during the day without signing out.

Sign In/Out Using the Vistab Device

The school has a responsibility to account for every person on site for student safety and in the case of an emergency during the school day. We use the electronic sign in/sign out register VisTab to help us fulfil this responsibility. All our students’ names are already entered in the system, so it will recognise a student once he/she signs in/out.

PLEASE NOTE: The Ministry defines an ‘unhealthy pattern of lateness’ as: “When a student has been late for 2 or more times over 2 consecutive weeks”. It is very important that students arrive on time for school with enough time to prepare for the day. Like frequent absence, lateness has a detrimental effect on children’s learning and wellbeing. Regular latecomers are monitored and liaison with families will be initiated.

Senior Campus
The VisTab can be found in the entrance to the Library on the Senior Campus.

Any student arriving to school after the bell is required to sign in on their arrival and obtain a late pass. Please note that a late pass does not replace a parent note.

If no email has been sent to the school ahead of the absence, then students MUST bring a note from home or appointment card explaining their lateness and post it into the metal letterbox located by the VisTab device.

The same applies with students having to sign out early. Parents MUST notify the school. This is a Ministry of Education requirement.

Junior Campus
The VisTab can be found at main reception on the Junior Campus.

Junior Campus – Signing In/Out

If a Junior Campus student arrives to school late, a parent must accompany their child, sign them in and complete the late pass for their child before going to the classroom. Failing to do so might result in the student being marked absent on the roll. Students leaving during the day must be signed out and signed back in if they return on the same day.

The Ministry of Education requires the school to record such absences in the attendance system as ‘notified but unjustified’.
Parents are asked to try and plan their family holidays during the set school holidays.

Years 1-10:

1-3 days of absence is to be emailed to absences@kingsway.school.nz

4 or more days of absence is to be emailed to:

• Primary School: Cristal McKoy – karen.barr@kingsway.school.nz
• Middle Years: Vanessa Gatman – angela.andrew@kingsway.school.nz

Years 11-13

All absence requests are to be emailed to:

Senior School: Daniel Bennett – nicole.gardner@kingsway.school.nz

To download the KingsWay School phone app

• Go to the App Store on your Apple or Android device
• Search for SchoolAppsNZ.
• After downloading, open the app and search for KingsWay School.
• Once KingsWay School has been selected, your app will automatically open to the KingsWay School platform from now on.